Chapter 5, Section A:|
Revised September 8, 2008
Pre-Screening Title and Registration
Review Each Document for:
- Errors on vehicle
(All vehicles year model 1981 and newer must have 17 characters.)
- Errors in Assignment
- Dates on Documents
- Proper entry of Purchaser Name(s)
Do not accept a document if there are any additions of names with a
different color ink, erasures, alterations, type-overs, changes or
discrepancies in the names of sellers or purchasers. In some
situations such documents may be accepted with Manager
approval and/or an Affidavit of One and the Same Name or an
Affidavit of Correction.
- Release of Lien
- Odometer Reading
Verify that the seller and purchaser acknowledge the accuracy of the
odometer reading and that the appropriate mileage option was checked off
(AM-actual mileage, EL-exceeds mechanical limits, NM-not actual
- Proper Lien Information
Lien information must include complete name and address of any
lien holder, as well as the lien's maturity date.
- Sale Price
Verify that the sale price indicated on the dealer’s invoice
includes trade-in allowance (if any).
- Branding of Certificate of Title
Any branding from New Mexico or another jurisdiction must be noted
and carried over to the new New Mexico Certificate of Title. Other
states' rebuilt brands will be carried over as rebuilt. Other
states' salvage-equivalent brands (e.g. salvage, flood or hail
damage) will be salvage branded.
Note: A "salvage certificate" that does not include the word "Title"
is not and cannot be accepted as a Certificate of Title.
IMPORTANT: Reject the
transaction if there are any erasures, alterations, or type-overs; or
discrepancies on any of the documents. To the extent possible, documents
should have the same typeset, ink, etc, to avoid being reviewed by staff
as an alteration.
Notice of Additional Requirements
When reviewing all the documents
submitted by the applicant, if you find that ANY of the required
documents are missing, you must prepare form MVD-10282
“Notice of Additional Requirements for Completion of Vehicle
Use this form to document all requirements that have been
met and especially to document everything that is missing or incorrect.
Transactions will be rejected if documents lack any necessary
information, if documents do not have all signatures, or if documents
are incorrect or missing information.
Any discrepancies found shall be
explained to the applicant. Be sure to review documents carefully and
note all additional requirements necessary to complete the transaction.
Date the form, give it to the applicant and advise them all required
documents must be returned within 30 days of the date on the form to
avoid late registration penalties.