Chapter 8, Section E:
Deceased Owner
/Court-Appointed Personal Representative

Revised July 12, 2012


If the owner of a vehicle dies, with or without a will, the District Court or Probate Court may name a personal representative (who may also be called "administrator," "executor" or "executrix") to dispose of the estate's assets.

A Tribal Judge may also give an “Order of Appointment for Administrator” to one or more individuals for the estate in order to dispose of the assets. This document must be issued within the tribal jurisdiction and signed by the Tribal Judge. An original or certified copy must be provided. The Motor Vehicle Division will accept the document as authority for the personal representative to transact Titles.

Requirements

  • Certificate of Title – Current
     
  • Order Appointing Personal Representative and Acceptance of Appointment of Personal Representative – Issued by the Probate Court or District Court and signed by the Judge, naming the personal representative(s), administrator(s), executor(s) or executrix(s) of the estate.

    The document must be a certified copy showing that it has been filed with the clerk of the court. In situations where the judge has appointed more than one individual, signatures will be required depending on how appointees are joined (i.e. “and” = all signatures required, “or” = only one signature required).
     
  • Bill of Sale – The assignment of Title or Bill of Sale (MVD-10009) properly completed to show transfer to new owner.
     
  • Odometer Disclosure Statement (MVD-10187) – Must be provided for all motor vehicles, except off-highway vehicles. Per PQU#139 (July 12, 2012), the personal representative may assert actual mileage (AM).
     
  • NCIC - A National Crime Information Center (NCIC) check is required (PQU#68).

NOTE: Field office shall make a photocopy of the Order Appointing Personal Representative and Acceptance of Appointment of Personal Representative and then must indicate that the “original” certified copy has been viewed.
 

Fees

All normal fees are applicable. The Motor Vehicle Excise tax is not due if the applicant is named in the Will as the recipient of the vehicle.