Chapter 8, Section S:
Duplicate Certificate of Title


Revised September 3, 2008



Requirements for a Duplicate Certificate of Title

The Motor Vehicle Division will issue a duplicate title provided all requirements have been met. A duplicate is an exact copy of the original. The only changes made are the title number and address if necessary. No other changes are made (name, lien holder etc.).

A duplicate title will not be issued on the strength of a Bill of Sale. The only exception will be when both parties are present (buyer and seller) and proper identification is presented.

  • The “Application for Duplicate Certificate of Title” (MVD-10901) must be completed and signed by the applicant.
  • Begin transaction with a “Vehicle Inquiry” and print out the vehicle record.
  • Verify the current owner and if there are any liens reflected on the vehicle record.
  • The applicant for duplicate title must be the registered owner, successor in interest, or legal representative. If applicant is a legal representative, he must provide the division with a Power of Attorney, Letter of Testamentary, Court Order, Affidavit of Claiming Successor, or Certificate of Transfer Without Probate (originals or certified copies).
  • If there is a lien, check the maturity date. If the lien has matured by a year or more, a lien release will not be required.
  • When there is a current lien reflected against the vehicle (lien maturity date has not matured by one year), the applicant must provide a release of lien.
  • If the original title has a hand signed release of lien on the title, the new title will still shows the lienholder, but the lienholder signature will (of course) not be on the duplicate title. Instead, make a photocopy of the original lien release and return it to the applicant.
  • When applicant is the lien holder, the person applying on behalf of the lien holder must have written authorization to show that they are authorized by the financial institution to obtain the Title. Applications signed must include the printed title or position of the person representing the lien holder.
  • The applicant must provide proper identification
  • When application for duplicate Title is submitted by mail, the applicant must send in a photocopy of his/her identification, original lien release, or certified copies of documents empowering a legal representative to obtain the duplicate Title. If the applicants’ address of record is different from the current address, the applicant must send a self-addressed envelope so that the duplicate will be mailed to the correct address.


Requirements for a Duplicate Title with Lien Release

There will be cases in which the original title that was lost, stolen or mutilated had a lien filed on it and the lien has been satisfied. In these cases a duplicate, “lien-free” title will be issued provided that all requirements are met.

This type of transaction must be processed using the Filing/Release Lien Function. Requirements for a duplicate, “lien-free” title include:

  • The “Application for Duplicate Certificate of Title” (MVD-10901) must be completed and signed by the applicant.
  • Begin transaction with a “vehicle inquiry” and print out the vehicle record. Verify the current owner and if there are any liens reflected on the vehicle record. Check the lien maturity date, if lien has matured by a year or more, a lien release will not be required.
  • The applicant for duplicate Title must be the registered owner, successor in interest, or legal representative. If applicant is a legal representative, he must provide the division with a Power of Attorney, Letter of Testamentary, Court Order, Affidavit of Claiming Successor, or Certificate of Transfer Without Probate (original or certified copies).
  • An original “Release of Lien” must be surrendered when the lien maturity date has not matured by one year.
  • The applicant must provide proper identification
  • In the “remarks” section of the Title Application indicate that the transaction processed is a duplicate title with lien release.


Requirements for a Duplicate Title with Lien Filing

There will be cases in which the applicant applying for a duplicate title will also want to record a current lien. This type of transaction will also be processed using the Filing/Release Lien Function. Requirements include:

  • The “Application for Duplicate Certificate of Title” (MVD-10901) must be completed and signed by the applicant.
  • Begin transaction with a “vehicle inquiry” and print out the vehicle record. Verify the current owner and if there are any liens reflected on the vehicle record. Check the lien maturity date, if lien has matured by a year or more, a lien release will not be required.
  • The applicant for duplicate Title must be the registered owner, successor in interest, or legal representative. If applicant is a legal representative, he must provide the division with a Power of Attorney, Letter of Testamentary, Court Order, Affidavit of Claiming Successor, or Certificate of Transfer Without Probate (original or certified copies).
  • An original “Release of Lien” must be surrendered when the lien maturity date has not matured by one year.
  • The applicant must provide the new lien holder information (name, address, file and maturity date).
  • The applicant must provide proper identification
  • In the “remarks” section of the Title Application indicate that the transaction processed is a duplicate title with a “lien filing”. The newly processed Title and lien holder copy of title application will be mailed to the lien holder and the applicant shall be given the “owner” copy as evidence of the lien being filed.


Requirements for Adding or Deleting a Name

There will be cases in which the applicant applying for a duplicate title will also want to add or delete a name or names. This type of transaction must be processed using the Filing/Release Lien Function. Requirements:

  • The “Application for Duplicate Certificate of Title” (MVD-10901) must be completed and signed by the applicant.
  • Begin transaction with a “vehicle inquiry” and print out the vehicle record. Verify the current owner and if there are any liens reflected on the vehicle record. Check the lien maturity date, if lien has matured by a year or more, a lien release will not be required.
  • The applicant for duplicate title must be the registered owner, successor in interest, or legal representative. If applicant is a legal representative, he must provide the division with a Power of Attorney, Letter of Testamentary, Court Order, an Affidavit of Claiming Successor or Certificate of Transfer Without Probate (original or a certified copy).
  • An original “Release of Lien” must be surrendered when the lien maturity date has not matured by one year.
  • The applicant must complete a Bill of Sale indicating “adding name(s),” “deleting name(s)” or even “adding and deleting name(s).”
  • The applicant must provide proper identification.
  • In the “remarks” section of the Title Application indicate that the transaction processed is a duplicate title and whether you are adding a name, deleting a name or both. If this type of process is being done for a manufactured home the applicant must provide a current tax release before names can be added or deleted, and a registration fee shall be assessed.